How huddles work

Huddles are short, weekly training your team can run in the few minutes before they serve. Where a course is a structured body of training a volunteer works through on their own, a huddle is lightweight and rhythmic — a quick topic and a few talking points a leader can walk their team through in person. There are no modules or quizzes; that’s the point.

How huddles are organized

Huddles live in a series, and a series is made up of weeks — one huddle per week.

Each week holds just a few things:

• Book or topic — what this week’s huddle is about
• Minutes per huddle — roughly how long it should take, so it fits your pre-service window
• Talking points — a short bullet list a leader can talk through

You create a series (for example, a book you’re walking through as a team, or a run of weekly encouragements), set how many weeks it covers, and fill in each week.

Drafting weeks with AI

You don’t have to write every week from scratch. From a series, use Generate weeks with AI: give it a book or topic, and it drafts a week-by-week outline with talking points for you to review. You accept what you want, and the accepted weeks are added as draft huddles you can edit before they go out. AI drafting can be turned off for a church, and it’s subject to your plan’s monthly AI limit, so if it’s unavailable you can still write huddles by hand.

Who edits and who sees them

Admins and leaders create and edit huddles. Volunteers see the huddle their team is on — when nothing is posted yet, they’ll see a friendly “check back before you serve.” A leader can pull up the week’s huddle on any device and lead their team through it.

Huddles vs. courses

Reach for a huddle when you want a steady weekly rhythm your leaders deliver in person — encouragement, a short teaching, a book you’re moving through together. Reach for a course when you need structured, self-paced training with lessons, videos, tracking, and (optionally) quizzes. Many churches use both: courses to onboard and certify, huddles to keep the team growing week to week.

Related

• How training courses are structured — the fuller, self-paced side of training
• Roles explained: admin, leader, and volunteer — who can edit versus view